2. How to write a thank you speech
  3. How to write a business thank you speech

Business thank you speech

Let's write one!

There'll be those times as an employer or a manager when you want to formally thank your team for a job well done in a speech.

To help you do that, here's an example* to use as a template. It covers off all the areas you could reasonably be expected to comment on or acknowledge.

How to make this speech work for you

  1. Read it through to get an idea of what is covered.
  2. Take sections out, or add pieces in, to fit your own situation. For instance, you may not want to talk about Challenges. So that section is cut out.
  3. Replace all the data inside the brackets eg. {Fill in project(s) name here. Example: Data Digitization Project} with that fitting your company and experience.
  4. Once you think you've completed it, say it out loud. Record it if you can.
  5. Listen for any tweaks you need to make. (Do the transitions work? Are you repeating yourself? Have you missed an important section out? Is it too long?)
  6. Make the changes. Now rinse and repeat, (say it out loud once more and tweak), until you are satisfied.

Example business thank you speech


Friends and colleagues, 

First and foremost, we all know why we are here today, so... with that said, I'm beginning with a simple, heartfelt, and well-deserved THANK YOU!

For those of you who took on the {Fill in project(s) name here. Example: Data Digitization Project}, I couldn't be more grateful! {Name some people you want to acknowledge specifically here. Example: Sandy, Darren and Joe}  I know that it wasn't easy at times. 


Add a brief description of some of the challenges endured


Standing on your feet all day on the cold concrete floor of {Change name to fit. Example: ABCD's Record room} instead of sitting at your desks in our warm, comfortably cozy and friendly {Change name to fit. Example: Quest} office, isn't anybody's idea of fun.

Change championship

Change Championship: acknowledging the knock-on effect - how everybody, even those indirectly involved, was asked to accommodate and adapt for the duration of the project. 

The same gratitude goes, of course, to those of you who were on this project part time. Thank you for taking time away from your other important tasks so that we could keep pace with our customer's goals and deadlines on this one.

Whether it was cooperating through{Enter specific examples of ways people worked to allow the project to go on. Examples: carpooling, offering to double up on one of the more tedious tasks, or simply through putting in some extra unexpected time that the project demanded}, your greatly appreciated efforts were indispensable to our team's success.  Ultimately you made completion on time possible.  

Please pat yourselves on the back! You are excellent examples of hardworking and dedicated change champions! For that, and numerous other unmentioned contributions that might well take all day to name, I can't thank you enough!


Accountability: acknowledging how responsibly the project was undertaken and the effect that had. 

Through all of you coming in day after day and always putting your best foot forward, we were able to achieve so much.  At the same time our client was assured of our commitment to the highest quality of work. We did this by {Enter specific examples to illustrate. Examples: following strict quality work standards, being willing to work closely and cooperatively to fill in any gaps that arose, or by taking the initiative to check back over some aspect of the work that occasionally required double-checking.} I want you to know they are delighted with the accuracy we achieved.  Without your shared pride and accountability, we simply could not have been so satisfactorily, so triumphantly, successful.


Teamwork: acknowledging how people worked together 

As is true with any project encompassing so many different aspects, there were some ups and downs, but that's to be expected. Whether {Enter specific examples of team work. Examples: someone needed help analyzing, or data compilation was falling behind, or someone simply needed a ride to or from the office}... everyone pulled together and worked as a team. The bottom line is, I know how much time and energy this assignment demanded, and I deeply appreciate all of your efforts, both individually, and as a cohesive unit. 

Customer focus

Customer Focus: acknowledging the result of satisfying/fulfilling the customer's need

Merely completing this project was a hurdle in and of itself. However, congratulations are in order to each and everyone of you for a job so well done! We've always known about your willingness to consistently go above and beyond when completing a task. Now our client has experienced it too. In fact, they are so satisfied they are currently in the process of retaining our services for another project! Very few things speak so loudly of a company  than a client wanting to remain a repeat customer. So, not only should each of you be very proud of yourselves but we should all be proud that everyone on the {Enter the name of your company here. Example: Quest} Team will continue to benefit as a result of your contributions!


Thank you all, sincerely,  for being true professionals, for being inspirational! You are a great team. This successful outcome, the result of all your hard work and dedication, is down to you. And, lastly thank you for the pleasure and privilege of working with you! 

Congratulations to us all, once again!

Related helpful pages

Slip in a quotation

Before you finalize the content, check out these 'thank you quotations'.

Through an aptly chosen quote we borrow clarity, humor, wisdom, expertise, authority and even glamour, from their original owner. (Something I wrote about in my newsletter - Second Hand Words- The Joy of Recycling. And it sounds so much better than a string of thank you, thank you, thank you ...)

Tips for delivery

Writing a speech is only half of the process. Delivery completes it.

All the rehearsal/practice tips you need are right here to ensure you deliver as best you can. Do check them out.

* The story behind this business thank you speech

It arrived one day through my contact form - almost in the form it is now. A complete speech, from a complete stranger!

I emailed him to thank him for his thank you speech, and to ask if I could post it on my site. This is what he said:

Ms. Dugdale,

You're welcome for the contribution. Truth be told, as I was writing what I needed to be a "business" or "professional" type thank you speech, I was scouring the web for some well-placed anecdotes, tips to improve upon, or general all-around good advice to include in a thank you speech.

Surprisingly, incredibly difficult to find. Google may churn out billions of "results," but none were applicable. So, as I continued to compose my own, I happened across your website. I found it helpful in terms of examples of speech writing structure, some main points to include, etc.

Long story short, when I had finished it the other night, I just thought I'd pass it on when I saw that that was an option on your useful website. You may certainly post it as a "sample business thank you speech" on your page if you wish. Since, as I said above, they were incredibly difficult to come by.

If it helps someone else who, perhaps, has never written anything like that before and now finds themselves in the position of needing to, I'd be glad if my example could help them.

It seemed fitting to send it to you after using some of your tips to help me complete it.

Thank you for your rather enthusiastic reply! It was both a surprise and a delight for me. I'm glad to hear my speech brought a smile to your face too :)

Kind regards, 


Of course if you really are stuck I'm happy to help ...

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